Meeting room for management committee in central Madrid (10–14 people): Checklist and quote in 10 minutes

This guide is designed for Executive Assistants/Office Managers. It includes a practical checklist and a copy/paste template for requesting quotes without spending hours on emails.

What a committee needs (and what usually goes wrong)

Before looking at photos, define the basics. It saves you 80% of the back-and-forth.

Basic checklist (2 minutes):

• Objective: decide / inform / align.
• Actual format: Do 2–3 people speak, or does everyone participate?
• Duration: 90 min / 2h / 3h / half day.
• Confidentiality: Are there any sensitive topics? Do you need more discreet access?
• Technique: presentation? Videoconference? Anyone remote?
• Arrivals: Do they all come in at once? Do you need reception?

What often goes wrong in committees is leaving "the technical stuff" to the end: "we'll see the PowerPoint, " "we'll manage with the WiFi, " "they'll arrive in stages." In a normal meeting, this might be acceptable; in a committee, you pay for it in time and image.

The space: 10–14 people and setups that work

For 10–14 people, there are almost always two scenarios:

• Decision-making committee (table/participation): better central table, so that everyone can see each other's faces.
• Listening committee (presentation + Q&A): the auditorium format is suitable if there is a clear presentation and questions at the end.

At The Shed, you have two typical options for this range, depending on the style of meeting:

1) Phoenix Room (very natural for ages 10–14):

• 56 m², divided into two spaces, with a capacity for up to 14 people in auditorium style.
• On the ground floor with separate access from the Yosemite courtyard; it also has a support room with a kitchen and relaxation area (very useful for breaks or preparation).

2) Jasper Room (if you want more space or an "easy" reception/coffee break)

• 50 m², capacity for up to 20 in U-shape or classroom layout and up to 40 in auditorium layout.
• It is on the 5th floor and the entrance hall is ideal for receiving guests or coffee breaks.

My practical recommendation: if you are looking for a compact, discreet, and "no-fuss" committee, Fénix usually fits the bill very well. If you are planning a more "presentation-oriented" event or want the arrival/break to be very comfortable, Jasper gives you some leeway.

Audiovisual without scares: the minimum that must be included

In a committee, audiovisuals have a simple rule: either they work, or they steal 15 minutes from everyone.

Minimum requirement:

• Screen or projector + adapters
• Flipchart / whiteboard
• Video conference if there are remote attendees

Your proposal for event venues includes audiovisual equipment and, above all, technical support to assist with the equipment. This is a real peace of mind (not just a "nice extra").

Connectivity and security: what nobody asks about and then hurts

Two details that matter more than they seem:

1) Real connectivity

"There's WiFi" isn't good enough. If you're making video calls or working with documents in the cloud, you need stability. On your website, you mention WiFi with very reliable bandwidth and, in addition, a wired connection.

2) Security for equipment and personal belongings

In a committee, there are laptops, documentation, and cell phones on the table. You also indicate that you have a rigorous security system for equipment and belongings.

Reception and access: the difference between "good" and "great"

If you arrive at the address and there is confusion at the entrance, you've already started off on the wrong foot.

In your proposal, you offer reception staff to attend to guests from the beginning to the end of the event.

And to reduce friction:

• Fénix: separate entrance (more discreet).

• Jasper: entrance hall for reception/coffee break (very functional).

How much does it cost (without getting dizzy): per hour and per day

On your website, both Jasper and Fénix appear with:

• €79/hour (excluding VAT)
• €498/day (excluding VAT)

When each option is usually worthwhile:

• By the hour: committee meeting lasting 90 minutes to 3 hours, without complex setup.
• Per day: if you need preparation, technical tests, long breaks, or want to work calmly on reception/coffee.

Realistic advice: if there is a videoconference or presentation, set aside 15–20 minutes for testing. It's the cheapest margin in the world when you're risking a management meeting.

Template for requesting a quote in 10 minutes (copy/paste)

Copy this exactly as it is and send it by email or WhatsApp:

Message
Hello, I need a room for a management committee meeting in Madrid.
Date: ____ (if I am flexible: yes/no)
Time: ____ to ____
Number of people: ____
Format: table / auditorium / mixed
Videoconference: yes/no
Coffee break / catering: yes/no
Name + company: ____
Telephone: ____
Can you confirm availability and a budget range today?

This speeds up responses, avoids "email ping-pong," and allows you to close deals with confidence.

Quick FAQs before booking

Does it include technical support?
Yes: you indicate that the price includes technical service for audiovisual equipment.

Is there a wired connection in addition to WiFi?
Yes: in addition to reliable WiFi, we offer a wired connection.

Which room is best suited for 10–14 people?
It depends on the format: Fénix is ideal for a compact committee; Jasper is better if you want more space or a very comfortable reception/coffee area.

Next step

If you want to check availability or request a proposal, the quickest way is to do so from our events rooms page (brochure, WhatsApp, and form).