Respecting the provisions of current legislation, The Shed Coworking (hereinafter also Website) undertakes to adopt the necessary technical and organizational measures, according to the level of security appropriate to the risk of the data collected.
This Privacy Policy applies to personal data processed through The Shed Coworking’s website, web forms, email communications, referral partners, customer relationship management (CRM) systems, and initial inquiry triage workflow.
This privacy policy is adapted to the Spanish and European regulations in force regarding the protection of personal data on the Internet. Specifically, it respects the following rules:
The person responsible for the processing of personal data collected in The Shed Coworking is: Acelera Labs S.L, provided with NIF/CIF: B86978350 and registered in: Commercial Registry of Madrid (Provicional) with the following registry data: (Provicional), whose representative is: Gonzalo Navarro (hereinafter, Data Controller). Its contact details are as follows:
Address: Calle Hermosilla, 48, 1º Dcha., 28001, Madrid
Contact telephone: 910821072
Contact email: info@theshedcoworking.com
In compliance with the provisions of the RGPD and the LOPD-GDD, we inform you that the personal data collected by The Shed Coworking, through the forms provided on its pages will be incorporated and will be treated in our file in order to facilitate, expedite and fulfill the commitments established between The Shed Coworking and the User or the maintenance of the relationship established in the forms that this fills, or to meet a request or query from the same. Also, in accordance with the provisions of the RGPD and the LOPD-GDD, unless the exception provided in Article 30.5 of the RGPD is applicable, a record of processing activities is kept that specifies, according to their purposes, the processing activities carried out and other circumstances established in the RGPD.
The processing of the User's personal data shall be subject to the following principles contained in Article 5 of the RGPD and in Article 4 and following of the Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights:
Depending on the inquiry, The Shed Coworking may process:
Identifying and contact information, such as name, email address, and phone number.
Professional and business information, such as company name, job title, website, or business domain.
Inquiry and reservation information, such as the requested service, dates, duration, number of people, preferences, and message.
Derived operational data, such as the inquiry category, its completeness, the assigned team, the qualification status, and the estimated commercial value.
The Shed Coworking does not intentionally request special categories of personal data. However, free-text emails, web form submissions, and attachments may contain health data or other sensitive information that the sender includes without being asked. Incidental sensitive information is not used to qualify, score, direct, or investigate an inquiry. Access is limited to authorized staff and service providers who need it to address the inquiry, investigate a specific error or security incident, or comply with the law. The inquiry classification service may forward attachments when operationally necessary, but it does not inspect, extract, classify, summarize, or send their content to artificial intelligence providers or public source research providers.
Personal data is typically obtained from the person who sends an email or submits a web form. An inquiry may also be referred by a business partner or referral source. For certain business inquiries, limited information about the relevant organization may be obtained from publicly available business sources.
When a person requests that The Shed Coworking take precontractual measures to enter into a contract with them, the processing will be based on Article 6(1)(b) of the GDPR. The Shed Coworking relies on its legitimate interests under Article 6(1)(f) of the GDPR to manage business inquiries, prepare quotes for organizations, categorize and route inquiries, maintain records in the CRM, prevent spam, measure service performance, qualify business opportunities, conduct limited research on relevant organizations, and allow for the review of certain inquiries to investigate errors, monitor security, and improve the inquiry management service provided to The Shed Coworking. Consent under Article 6.1.a) of the GDPR will only be used when specifically necessary, for example, for optional marketing communications. Processing may also be necessary to comply with legal obligations under Article 6.1.c) of the GDPR.
The User shall have the right to withdraw consent at any time. It shall be as easy to withdraw consent as it is to give it. As a general rule, the withdrawal of consent shall not condition the use of the Website.
In the occasions in which the User must or may provide his/her data through forms to make inquiries, request information or for reasons related to the content of the Website, he/she will be informed in case the completion of any of them is mandatory because they are essential for the proper development of the operation carried out.
Personal data may be used to receive, classify, qualify, and route inquiries; request missing information; create or update records in the CRM; prevent spam; measure service performance; and conduct limited research in public sources on organizations related to specific business inquiries. These tasks may be supported by artificial intelligence-powered tools. Certain inquiry records may be reviewed by authorized personnel of the service provider to investigate errors, monitor security, and improve the reliability of the inquiry management service provided to The Shed Coworking. Automated messages sent to customers will use pre-approved templates, while ambiguous cases and follow-up responses will be handled by staff.
The inquiry workflow does not make decisions based solely on automated processing that produces legal effects or similarly and significantly affects individuals. The screening of organizations does not determine the routing of an inquiry or automatically result in its rejection.
At the time the personal data is obtained, the User will be informed about the specific purpose or purposes of the processing for which the personal data will be used; that is, the use or uses to which the collected information will be put.
Personal data will only be retained for the minimum time necessary for the purposes of its processing and, in any case, only for the following period: 10 years (Provicional), or until the User requests its deletion.
Specifically for the inquiry classification service, operational records and raw data obtained from public sources and retained by the third-party provider will be kept for a maximum of 60 days. Data intentionally transferred to The Shed Coworking’s inbox or CRM becomes part of those business records controlled by the Client and is subject to the retention rules applicable to those systems. With the current configuration of the artificial intelligence service, the AI provider may retain certain abuse monitoring records containing the submitted content for a maximum of 30 days.
At the time the personal data is obtained, the User will be informed about the period for which the personal data will be kept or, when this is not possible, the criteria used to determine this period.
Personal data may be disclosed, only when necessary for the purposes described above, to:
Authorized staff at The Shed Coworking and business or referral partners involved in the relevant inquiry.
Technology and service providers that supply email, CRM, and document collaboration services; hosting and database infrastructure; AI-assisted processing; and limited business research from public sources.
Authorized personnel from the inquiry management service who review certain records solely to investigate errors, monitor security, and improve the service provided to The Shed Coworking.
Professional advisors, public authorities, courts, or other recipients when disclosure is required by law or necessary to establish, exercise, or defend legal claims.
These providers are subject to contractual obligations regarding confidentiality, security, and data protection that are appropriate to their role. The Shed Coworking may use categories of providers instead of identifying each provider in this Public Policy.
Some providers or their authorized subprocessors may process personal data outside the European Economic Area. Where necessary, such transfers will be protected by an applicable adequacy decision by the European Commission, the European Commission’s standard contractual clauses, or another lawful safeguard. You may request information from the Data Controller regarding the applicable safeguard and how to obtain a copy by using the contact information provided above.
Respecting the provisions of Articles 8 of the RGPD and 7 of the Organic Law 3/2018 of December 5, 2018, on the Protection of Personal Data and guarantee of digital rights, only those over 14 years of age may give their consent to the processing of their personal data in a lawful manner by The Shed Coworking. In the case of a minor under 14 years of age, the consent of the parents or guardians will be required for the processing, and this will only be considered lawful to the extent that they have authorized it.
The Shed Coworking undertakes to adopt the necessary technical and organizational measures, according to the level of security appropriate to the risk of the data collected, so as to ensure the security of personal data and prevent the accidental or unlawful destruction, loss or alteration of personal data transmitted, stored or otherwise processed, or unauthorized communication or access to such data.
However, because The Shed Coworking cannot guarantee the impregnability of the Internet or the total absence of hackers or others who fraudulently access personal data, the Data Controller undertakes to notify the User without undue delay when a breach of security of personal data occurs that is likely to involve a high risk to the rights and freedoms of natural persons. Following the provisions of Article 4 of the GDPR, a breach of security of personal data means any breach of security resulting in the accidental or unlawful destruction, loss or alteration of personal data transmitted, stored or otherwise processed, or the unauthorized communication of or access to such data.
Personal data will be treated as confidential by the Data Controller, who undertakes to inform and to ensure by means of a legal or contractual obligation that such confidentiality is respected by its employees, associates, and any person to whom it makes the information accessible.
The User has over The Shed Coworking and may, therefore, exercise against the Data Controller the following rights recognized in the RGPD and the Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights:
Thus, the User may exercise his/her rights by means of a written communication addressed to the Data Controller with the reference "RGPD-www.theshedcoworking.com", specifying:
This application and any attachments may be sent to the following address and/or e-mail address:
Postal address: Calle Hermosilla, 48, 1º Dcha., 28001, Madrid
E-mail: info@theshedcoworking.com
The Website may include hyperlinks or links that allow access to third party websites other than The Shed Coworking, and therefore are not operated by The Shed Coworking. The owners of such websites will have their own data protection policies, being themselves, in each case, responsible for their own files and their own privacy practices.
In the event that the User considers that there is a problem or infringement of the regulations in force in the way in which his/her personal data is being processed, he/she shall have the right to effective judicial protection and to file a complaint before a supervisory authority, in particular, in the State in which he/she has his/her habitual residence, place of work or place of the alleged infringement. In the case of Spain, the supervisory authority is the Spanish Data Protection Agency (https://www.aepd.es/).
This Privacy Policy explains how personal data is processed and does not require general acceptance as a condition for reading or using the Website. When consent is required for a specific purpose, it will be requested separately. Use of the Website does not in itself constitute consent to all processing activities described in this Policy.
The Shed Coworking reserves the right to modify its Privacy Policy, according to its own criteria, or motivated by a legislative, jurisprudential or doctrinal change of the Spanish Data Protection Agency. Changes or updates to this Privacy Policy will not be explicitly notified to the User. The User is recommended to consult this page periodically to be aware of the latest changes or updates.
This Privacy Policy was updated to adapt to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR) and to Organic Law 3/2018 of 5 December on the Protection of Personal Data and guarantee of digital rights.