Project: flexible offices, what are they and what are their advantages for your company?

Project: flexible offices, what are they and what are their advantages for your company?

There is no doubt that flexible offices have become increasingly popular. The key to their success lies in their ability to adapt to the needs of each user. As a result, their popularity has been steadily increasing, especially after the pandemic crisis.


The trend towards more flexible and employee-friendly offices has been increasing globally in recent years. A recent report by the real estate company CBRE, reveals that 80% of U.S. companies surveyed already have flexible spaces in their office portfolio, and 70% expect to double the number by 2024.. Based on these figures, it is easy to deduce that the concept of flexible office space is becoming increasingly popular in the minds of companies in an increasingly technological and globalized world.

Why the rise of this seemingly unstoppable trend? "Employees want the best of both worlds," explains the global report 'The Next Great Disruption Is Hybrid Work- Are We Ready?' conducted by Microsoft. "More than 70% of workers want flexible remote work options (established post-Pandemic) to continue, while more than 65% yearn to spend more face-to-face time with their teams". For this reason, according to Microsoft data, 66% of companies were considering, "redesigning physical spaces to better accommodate hybrid work environments".

What is a flexible office

As the name suggests, this is a type of office designed to provide a dynamic workspace for employees. In these places, there is room for everything, far from the restrictions of a traditional office; from rooms for events and meetings to spaces suitable for hosting workshops or team building dynamics.

The great advantage of this type of premises is that the professional can adapt the space to his work and not the other way round.. That is to say, if you need a place where you can concentrate to the maximum, you can do it in a private office, but without prejudice to be able to go to a common area or a shared work room when you prefer to be in contact with the rest of your colleagues.

Flexible office types

The term flexible office encompasses, as explained by the specialist company Hubbleexplains, various types of workspaces:

Serviced offices

It is a place ready to operate from the very day the company moves in. In this case, the utilities, bills and operation of the building are taken care of by another company, so you can start working immediately, without having to worry about installing broadband, office furniture or hiring reception staff.

2. Administered offices

These are premises, managed by a third party, that can be adapted to the requirements of a company in terms of facilities, workspace lighting lighting of the workspace and decoration and decoration, in order to provide a customized workplace.

3. Shared offices

There are two types:

  • Sublease

This is a workspace that belongs to a company and, usually due to lack of use, it decides to rent it to another company. In this case, everyone wins: the smaller businesses have an affordable and professional place to develop their activity and the hosts have an additional source of income.

  • Specialized offices

These are office buildings and business centers specifically designed to be shared. Thus, instead of subletting an office from another company, companies rent desks and share facilities and services.

4. Coworking spaces

People who go to this type of shared offices are looking for places where, in addition to working, they can be in contact with a community of independent professionals and employees from various sectors and companies.

It is an attractive alternative to the traditional office, since in coworking spaces coworking spaces spaces, there is usually a collaborative and creative environment. In addition, the range of services offered goes beyond the simple day-to-day logistics, as the following are offered events and flexibility when it comes to hiring a space.

5. Shared desks

Hot desking is an alternative to the conventional office setup. In it, the employee reports to his or her office and chooses a free desk to work at during the day. This way of working has found its niche with startups as it facilitates a relaxed and flexible environment, perfect for an agile work environment.

How a flexible office is laid out

The layout and equipment of flexible offices is fundamental, as they are two factors that differentiate them from traditional spaces. According to the specialized company Condecothey cannot be missing:

  • Shared desks: shared and flexible workspaces flexible workspaces that any employee can use.
  • Open officesOpen offices: workplaces where professionals from different departments or companies work in the same room.
  • Collaborative spaces: shared places within the office that can be used for different purposes: meetings, workshops, activities...

Characteristics of a flexible office

In the basics, a flexible office is very similar to a traditional office. Both have to be equipped with the equipment of an office, i.e. furniturefurniture, telephone lines and internet connection.

However, once the most practical part is covered, it is worth looking at the following features to determine if it meets the requirements of a flexible office. Here are some of the main ones:


Renting an office of this type, according to real estate company Swiss Rentsis often more advantageous because "the price is adaptable to the working day.". Flexible office spaces usually include several rental modalities ranging from monthly memberships to long-term contracts. In fact, it is important to know the coworking rates depending on the different spaces or use, as well as other aspects.

"Continuous contracts are common, although many companies quickly see the advantage of these ready-to-use workspaces and stay much longer," says international company Compass Offices. "Because these flexible offices come equipped, moving into them is simple and not at all stressful. When the need to change locations is felt, notice periods tend to be shorter."

Savings are another of the advantages of this type of space. According to Lexingtonin a simulated comparison for an office of about twenty people, the cost reduction can be as much as 33% compared to conventional leasing.. This figure has been extracted taking into account factors such as energy consumption, community expenses, reception and cleaning services and internet, among others.

2. Networking

As these are offices where professionals from different sectors and companies live together, human relations are a common feature. Interactions between people make it possible to build networks among the teams from which synergies and constant collaborations emerge. synergies and constant collaboration..

The importance of human relationships is palpable in flexible spaces that increasingly require more physical space. "Offices and spaces created for informal chats have been growing and gaining relevance, adopting new forms and making them the heart of the space," says a study from Connections by Finsa.

The power of collective intelligence is something that should not be renounced if you want to advance in business. This is demonstrated, according to Connections by Finsa, by the hoffice, the evolution of the home office and coworking concept , a trend that consists of converting one's own home into a shared workplace or going to work in someone else's home. "With its origins in Sweden, the phenomenon has spread to other countries, especially due to the emergence of platforms that function as the Airbnb of offices".

In all cases, flexible offices demonstrate that sharing the same space with other professionals to share ideas and projects is a collective necessity.

Additional services

Flexible offices often offer a variety of services that increase their attractiveness. Among the most common, according to Hubble, are:

  • Meeting rooms by the hour
  • Kitchen
  • Reception staff
  • Spaces for events
  • Gymnasium facilities
  • Showers
  • Bicycle parking
  • Fitness and wellness classes

Advantages of flexible offices

Increased comfort

Flexible office spaces are, by their nature, more comfortable than your own workspace. Since the space is managed by another company, you don't have to worry about the day-to-day demands; from the wifi working properly, to the office having everything you need to be able to use it from day one.

2. Agile moves

A flexible office does not usually invest a lot of time in bureaucracy. The signing of contracts and the necessary formalities to formalize the company's stay are quick, so it is possible to move into the new premises in a matter of days.

3. Financial Control

The fixed monthly fee, which includes payment for all contracted services, allows companies to better manage their finances since they do not have to pay for unexpected expenses.

4. Agility

Hiring a flexible space allows the company to have an office that will accompany its growth without limitations. In this way, it will be able to increase, reduce or diversify its activity according to its needs and in a fast way, according to an increasingly dynamic market.

5. Increased visibility

Many companies work in a flexible office, so the possibility of establishing new contacts is multiplied. The possibilities are varied. Collaborators or freelance professionals can be hired and potential clients can be found to help increase the scope of the business.

6. Smoother collaborations

Not only is it possible to establish synergies with other companies, it is also possible to promote teamwork among the employees themselves. Common areas, meeting rooms and other spaces at your disposal, facilitate relationships between workers, which improves employee satisfaction and, therefore, their productivity.

7. Quality improvement

Offices that include customer services and amenities tend to have quality facilities, which is an attraction for resident companies when it comes to attracting and retaining talent.

The Shed Co, your flexible office in the center of Madrid

In our coworking, located in the Salamanca neighborhood, you can enjoy an unbeatable atmosphere, driven by a community full of dynamism, where there is always room for collaboration and creativity.

alce the shed coworking madrid room

Our spaces are adapted to your needs. Depending on what you require, we can offer you a flexible or permanent position or a private private office in a coworking space or shared workspaces. In addition, you always have the option to enjoy the common areas and book a meeting room when necessary. As for the rates, these are adapted to what you want to hire and the use you make of the facilities.

Flexibility is one of our main characteristics, so if your company's situation changes, we give you the options we have available to accompany you in all phases of your business.

Do not hesitate and come to visit us.